Recordkeeping requirements for US federal employees are among the strictest in the world.
Archived information generated from work-related communication is supposed to be stored securely in an accessible manner for as long as the regulations, such as the U.S. Government National Archives and Records Administration (NARA), Freedom of Information Act (FOIA), The Federal Records Act, etc., mandate.
As a result, the United States Department of Defense (DoD) has also released frequent instructions that the various agencies under it have to follow to ensure transparency and accountability among its employees.
Among these, instructions 5015.02 and 8170.01 have focused extensively on federal agencies’ archiving requirements and guidelines for the use of mobile devices and apps for official communication as part of the DoD.
Key aspects of Instructions 5015.02 and 8170.01
The DoD, like all other federal departments across the US, is steadily transitioning to an all-electronic recordkeeping model. Eventual plans of moving to a Capstone approach to managing digital records, where the categorization of the communication and its eventual retention or deletion is done based on the employee’s role, and other initiatives, such as the 5015.02 and 8170.01 directives are all part of its wide push for increased transparency and compliance with recordkeeping and disclosure regulations. Additionally, the department is taking precautions to ensure that all its agents are using approved devices and electronic messaging services, with few exceptions. Given this reality, it is mission-critical for the agencies to have in place a network archiver that can capture all messages sent in the network, without being dependent on the device, operating system, or carrier. Using an archiver, the federal agencies that make up the DoD can rest assured that their employee communication is retained for as long as necessary and that it is fully compliant as well. To get started with a preview of what a network archiver can do for the agency, get in touch now for a demo.
About TeleMessage
TeleMessage captures and retains mobile content, including mobile SMS messages, voice calls WhatsApp, and WeChat conversations from corporate or BYOD mobile phones to ensure compliance with various data protection regulations. The messages are securely and reliably retained within TeleMessage servers or forwarded to your choice of archiving data storage vendor.
Our mobile archiving products securely record content from mobile carriers and mobile devices for various ownership models (BYOD, CYOD, and employer-issued). With our multiple archiving solutions, you can always find the right tools or blend for your requirements:
